Shep Hyken's Customer Service Blog

Keep Your Customer Experience in Tune

Cutting CostsBusiness Policies & Rules

Not that long ago I wrote about how some companies create bad rules that are based on a very small percentage of customers taking advantage of the company. Sometimes this creates a negative and un-friendly policy that can erode good relationships that the company might have with their customers.

I was recently visiting one of my favorite stores, Guitar Center, when I learned about a major change they made to their stores. And this change was for the better. Furthermore, the change came from what some might consider a “bad rule.”

Up until recently, whenever I walked into the Guitar Center, I had to “check in” at a central kiosk. If I was bringing in a piece of equipment to be repaired or an item to be returned, I would have to show it to an employee at a “security desk” who was there to document what was coming in and checking all that was going out. Apparently, they implemented this policy to combat shoplifting at the stores. When I talked to a manager of one of the stores, he said shoplifting was problem plaguing the company to the tune of about $2 million a year. That’s a lot of guitars!

Now, I never really cared one way or the other about the security desk. It was a relatively minor inconvenience. I realized why it was there and just accepted it. There might be other ways to help prevent theft. Then, one day I noticed it wasn’t there. So, being the inquisitive person I am, I had to ask why.

Apparently, they figured out the cost to operate the security desk and protect themselves from shoplifters was more than the cost of merchandise being stolen. So Guitar Center decided to do away with the security desk altogether. And the decision was beneficial for the company and their customers.

I believe the concept of having someone at the front to check customers coming in and going out, if handled well, can be a neutral experience at best. In reality, the process designed by Guitar Center to thwart dishonesty was a minor inconvenience to most of their customers, and more importantly, a major cost to the company.

By getting rid of the security desk, Guitar Center was able to undo a bad policy. They were able to cut costs and improve the customer experience. That’s not an easy thing to accomplish.

What if a hotel tried to cut costs by getting rid of their bellhops and concierge staff? Customers might be unhappy as they hauled their heavy bags up to their rooms, or had to wait in long lines to check in or out. In this situation, and many cost-cutting cases, the customer experience suffers.

There used to be a restaurant that I enjoyed on a somewhat regular basis. On my last visit, and I mean final visit, not most recent, I noticed the food tasted different – and the difference was worse, not better. I made a comment to the owner who informed me that he was trying to cut costs. One of the ways he did that was to change the recipes to save money. While I appreciated the honest explanation he fell into the trap of cutting costs at the expense of the customer’s experience. In this case, it was the taste and quality of the food, and it was bad enough I didn’t want to go back.

So, why did Guitar Center’s decision strike such a positive chord? (Pun intended. Get it? Guitar. Chord.) Easy. They eliminated a process that was all about them, which was attempting to thwart shoplifters. In doing so they saved money and at the same time enhanced the customer experience. That’s a winning combination that is not all that easy to achieve.

The big lesson here is that when many companies try to cut costs, they do so at the expense of the customer experience. The goal is to find a way to cut costs that aren’t noticed by the customer.

Shep Hyken is a customer service expert, keynote speaker and New York Times bestselling business author. For information contact (314)692-2200 or www.hyken.com. For information on The Customer Focus™ customer service training programs go to www.thecustomerfocus.com. Follow on Twitter: @Hyken

(Copyright © MMXV, Shep Hyken)

 
  1. Great post, Shep!

    Your point about cutting costs is something businesses really struggle with. That restaurant owner knew exactly how much money he saved by cutting costs. He could see it on his bottom line. It’s much more difficult to calculate the impact on revenue. That’s a tough decision when times get tight.

    In big chains, like Guitar Center, decisions are made almost entirely based on financial analysis. I call these people “spreadsheet jockeys”. Here’s a post about it:

    http://www.toistersolutions.com/blog/2013/1/29/spreadsheet-jockeys-are-clueless-about-retail-service.html

    • As usual, Jeff, you and I are on the same page. Thanks for stopping by with your comment. It’s delicate balance. While the reasons for cutting costs are financial, how it impacts the customers (and employees) needs to be considered. Sounds like a good job for the Chief Customer Officer.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes:

<a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>